Last Updated: July 10, 2025

Privacy Policy

1. Introduction

At Virsyn.ai (“we,” “us,” or “our”), we take your privacy seriously and are committed to keeping your personal data safe. This policy explains what information we collect, how we use it, and how we keep it secure. By using our website and services, you agree to this Privacy Policy.

2. Information We Collect

Personal Information

We collect basic information needed to deliver our services, including:

• Name, email, phone number, business details, and job title
• Payment information processed securely via Stripe
• Login details and user preferences
• Information provided when you contact our support team

Protected Health Information (PHI)

Virsyn.ai offers HIPAA-compliant features for storing and processing health-related data (PHI). It’s your responsibility to ensure PHI is managed only within our designated HIPAA-compliant areas. Using other areas to store PHI is done at your own risk.

Usage and Tracking Data

To improve your experience, we automatically collect:

• Device details (IP address, browser type, operating system)
• Information about how you use our site (pages visited, features used)
• Data from referrals like ads or social media

We use tools like Google Analytics and Meta Pixel to help us understand engagement and improve our advertising.

Third-Party Integrations

We allow integrations with platforms like Stripe, Google, and social media. You’re responsible for ensuring these tools don’t compromise PHI security or compliance.

3. Cookies and Tracking Technologies

To enhance your experience and help us run our business more effectively, we use cookies and similar technologies on our website.

Cookies are small data files stored in your browser that help us:

• Keep the website functioning smoothly
• Understand how users engage with our site
• Personalize your experience
• Deliver relevant ads and promotions

Cookie Categories We Use

• Essential (Always Active): Required for site functionality, like security, navigation, and accessibility.
• Analytics: Help us understand how visitors use the site so we can improve performance.
• Marketing: Used to deliver ads that are more relevant to your interests and to measure campaign effectiveness.
• Personalization: Enable features like remembering your preferences and settings.

4. Your Responsibilities

If you’re using HIPAA-compliant features:

• Store PHI only within designated HIPAA-compliant areas
• Limit access to authorized users
• Avoid modifying settings that could affect compliance

5. Data Retention and Deletion

We retain your data as long as needed for business or legal purposes. To request deletion, contact us at Support@Virsyn.ai.

6. Marketing Communications

We may send updates, product news, or promotions. You can opt out anytime using the unsubscribe link or by contacting us.

7. Security

While we are not currently SOC 2 or ISO 27001 certified, we follow general industry-standard practices to help protect your data. In the event of a security breach, we’ll notify you as required by law.

8. Children’s Privacy

Our services are for adult business professionals and not intended for users under 18. We don’t knowingly collect data from minors. If you believe we have, let us know so we can remove it.

9. California Residents (CCPA)

If you live in California, you may:

• Request details about your personal information
• Ask us to delete your personal data
• Opt out of certain data processing activities

To make a request, email Support@Virsyn.ai with the subject “CCPA Request.” We will verify your identity before proceeding. We will never discriminate against you for exercising your rights.

10. Policy Updates

We may update this policy from time to time. Changes will appear here with a new “Last Updated” date. Continued use means you accept the changes.

11. Contact

If you have questions or concerns, reach out to us at:

Support@Virsyn.ai